Registration and Records

As of Fall 2009, student are required to complete an online Fee Payment Agreement each semester before they can register for their classes. This is a simple process that can be completed through Access Stout.


For help with the process: [2009 Fee Payment Agreement Info]

Academic forgiveness means that grades earned during a prior enrollment period at the University of Wisconsin-Stout will not be used in the computation of a student's undergraduate cumulative grade point average. However, such grades will continue to appear on the student's official transcript. A returning student is eligible for academic forgiveness when all the following criteria are met:

1. At least five continuous years have elapsed since the last term of enrollment at UW-Stout or any other institution of higher learning. ( Exception: Courses that must be completed as a precondition for re-entry. )
   
   
2. The student has not earned a baccalaureate degree.
   
   
3. The cumulative grade point average earned at UW-Stout was below 2.0 at the time of re-entry.
   

Careful planning with your adviser should lead you to courses which are appropriate to your degree goal. Generally, you should not need to add or drop courses once classes start. You are expected to complete the course for which you register. When circumstances do not permit you to carry through your course plan, the following policy serves as UW-Stout's procedures for adding or dropping classes. Add and Drop dates are prorated for the Summer and WinTerm sessions.


For more information: [Adding, Dropping, or Repeating Courses]

Credit for Work Experience

UW-Stout Official Policy

1. An individual must be a continuing student or have received official acceptance from the appropriate admissions office.


2. Students interested in auditing courses must receive prior approval from the instructor of the class.


3. Full-time registered students carrying 12 credits, but not more than 18 credits, will be charged any special course fees. Students adding an audited course above 18 credits, will be charged the full fee.


4. Students who are less than full-time are required to pay the full per credit academic fee and all of the segregated fees.


5. It is the responsibility of the student to seek permission from the instructor and inform the Registration and Records Office using the approved form.


6. Auditors must attend class but the taking of quizzes and examinations is optional.


7. The instructor is to indicate audit on the grade roster instead of assigning a grade.


8. Non-degree-seeking students interested in taking "audit only" courses must receive prior approval from the instructor of the class. It is your responsibility to seek permission from the instructor and inform the Registration and Records Office you are auditing the class. The instructor is to indicate audit on the grade roster instead of assigning a grade. Wisconsin residents will be charged 30 percent of the normal per credit academic fee, and non-residents will be charged 50 percent of the normal per credit academic fee. Any special costs for course instruction, other than normal tuition, will be assessed to auditors.


9. Audit credits are included in total credits carried in a given term.


10. Credits taken for audit cannot be used in graduation requirements.


11. A course which is audited may not be repeated for a grade.
    

Chancellor's Award

For information regarding grade point average or eligibility, contact the director of Registration and Records at 232-2121.

Samuel E. Wood Medallion Award

A committee composed of faculty, administrators and students makes the selection. Only 1 percent of the student body is eligible to receive this award. The Samuel E. Wood Medallion Award is presented to seniors only, and on a local basis. To those seniors who receive it, it brings prestige and honor, as it is the highest award any student at UW-Stout can achieve.

Who's Who Among Students in American Colleges and Universities

This will apply to all students enrolled at UW-Stout.

1. Regular attendance is the responsibility of each student, and it is assumed that all students will attend the classes for which they are registered.


2. The attendance policy of each instructor is to be submitted in writing to each student in each class. It may be discussed with or explained to the students. While attendance is likely to affect the student's achievements, the instructor of the class is urged not to use attendance as a major percentage in the calculation of the student's mark for that class.


3. It is the student's responsibility to notify instructors of any situation that causes the student to miss class. Should the student be unable to reach an instructor, a message may be left with the department secretary.


4. When a student is gone for one week or longer because of lengthy illness or a family situation, notification for student absences will be issued by the Dean of Students Office, 232-1181. This notification does not change attendance policies put in effect by the instructor and is a courtesy memo only, letting the instructor know the whereabouts of the student.


5. For school-sanctioned events such as field trips, athletic contests and similar events, the coordinator of the event should send a list of the people attending the activity to the Dean of Students Office, and it will be kept on record. However, a notice will not be sent to instructors. If there are questions, instructors may contact Dean of Students Office, 232-1181.
   
   

Registration for classes is completed in the Registration and Records Office, 109 Bowman Hall. UW-Stout has an early registration process which begins in March for Fall semester, October for the Spring semester and March for the Summer Session. There are special orientation/registration sessions in the summer for incoming freshmen and transfer students. Invoices for fees, tuition, room and board charges are mailed to the your home address to facilitate fee payment by mail. Subsequent invoices are mailed to your local Menomonie address or home address, if commuting. You are obligated to keep your address current and correct throughout your tenure as a student.

Registration continues through the first week of each semester. Dates and Times are available approximately March 15 for the academic year. Distribution is in the residence hall mail boxes and through the Service Center desk in the Memorial Student Center for off-campus students. No information is mailed to students. A current listing of course openings can be found on Access Stout.


For more information: [Class Registration and Credit Load]

Students who wish to pursue the possibility of testing out of a course should first read the policy as stated below and then contact their adviser and/or program director.

General Policies

1. A student seeking credit at UW-Stout by test-out procedure must be a legitimately enrolled (registered and fees paid) student at the university for the current term before initiating and attempting to test out for credit. Credit will not be recorded for non-enrolled individuals.


2. Students seeking credits for courses may test out of and receive credit in only those courses which are approved courses of the university. Credits awarded for trade, business and industry experience by means of a trade examination will be determined by the examining committee on an individual basis.


3. Students seeking credits for courses will receive the credit normally awarded for the course upon successful completion of the test-out.


4. The test-out form can be obtained from the Provost Office.
   
   

Prerogatives of Colleges,
Departments and Program Directors

1. The acceptability of any credits awarded to any individual by a test-out process in a given program is the decision and prerogative of the program director of that program.


2. The decision to permit a student to test out of a course housed in a department will reside with that department.


3. The department will designate who will administer and who will evaluate the examination in any given instance of test-out of courses housed in the department.


4. The department will designate who will determine the method used in testing the student out of a course housed in the department, selecting one or a combination of any of the following methods:
   • Written examination
     
   
   
   • Oral examination
     
   
   
   • Performance evaluation (practical exam)
     
   
   
   • Examination of completed work and/or records presented and defended by the student.
     


5. The department will approve all credits awarded to individuals through the test-out of courses housed in the department. The approval will be indicated by signature on the forms.

College Level Examination Program

University Counseling Center

410 Bowman Hall

232-2468

Fees

Credits by Departmental Tests
The following fees will be charged to the student for the test-out process, before the student will be allowed to perform the test in any department. These fees are payable to the Business Office prior to the test.

• A $10 charge for each course in which the student intends to test out, to be credited to the Registration and Records Office to cover the cost of handling the necessary record keeping.
• A $10 charge per credit attempted, to be credited to the department in which the course is housed to cover the cost of the administration of the test.

The Credit/No Credit (CR/NC) credit option may be elected by students who wish to explore content outside their field of study without jeopardizing their grade point average. The appropriate standards for CR/NC will be determined by the instructor of the course. The student must file the approval form for the CR/NC option with the Registrar during the course add period. The program director must sign the approval form for the CR/NC option. Courses for which the CR/NC option is elected may be applied to an undergraduate degree at the option of the program director.

A course for which the student has elected the CR/NC option and in which the student received the mark "NC" may not be repeated with the CR/NC option. The marks of "CR" and "NC" are not used in calculating the grade point average. For the mark of "CR," credit hours are recorded and apply to the undergraduate degree if approved by the program director. For the mark "NC," no credit hours are calculated into the grade point average. A student may elect to receive a mark of "CR" or "NC" for a maximum of 10 percent of the courses in an undergraduate degree, but for no more than one course in any term.

A student must apply to change or declare a major, concentration or minor. Students will not automatically be accepted in a different program. Acceptance will be based upon enrollment limits and other criteria specified by the receiving program. This policy applies to all continuing, new and re-entering students. The necessary form is available in the Advisement and Career Centers, 11 Bowman Hall.

To visit the Advisement and Career Center Resource Page:
http://www.uwstout.edu/advisement/tools.shtml


To view a list of available majors:
http://www.uwstout.edu/programs/ugrad.shtml


To view a list of available minors:
http://www.uwstout.edu/programs/minors.shtml

The following information is intended for employers, credit card companies, scholarships, insurance companies, and other third party agencies needing to verify degrees for UW-Stout students.

As of Spring 2007, the Registration and Records Office at UW-Stout has authorized the National Student Clearinghouse (NSC) to act as our agent for all verifications of student degrees. Verifications are available 24 hours a day, 7 days a week, 365 days a year via the Clearinghouse web site.

Phone: (703) 742-4200

Fax: (703) 742-4239

Internet: www.degreeverify.com

A duplicate diploma can be requested for students who have graduated in the past and need a new diploma. All diplomas are printed in the most current format, regardless of graduation date. The current specifications for UW-Stout diplomas are:

• 8 x 10" security paper
• Official UW-Stout Seal
• Signatures of the CURRENT President of the Board, President of the System, and Chancellor.
  

109 Bowman Hall

University of Wisconsin-Stout

Menomonie, Wisconsin 54751

Phone: 715/232-2121

There is a 25.00 (USD) fee for duplicate diplomas, and this fee must be payed in full before the diploma can be mailed. Accepted payment types include check, cash, and money order. All checks and money orders must be made out to UW-Stout and are accepted in US Currency only.

Undergraduate Students

Undergraduate Degree Applications are process via Access Stout. Each student will also be charged a $50 graduation fee. This fee covers the diploma, the diploma cover, and commencement exercises. It does not cover the cost of the cap and gown. Students completing the requirements for graduation are required to submit an Application for Degree at the beginning of the term in which they expect to graduate.

Graduate Students

For more information: [Graduation Information]

Education records are all the records maintained by the university about you. There are seven exceptions:

1. Personal notes of University of Wisconsin staff and faculty.
   
   
2. Employment records (does not include student employment records).
   
   
3. Medical and counseling records used solely for treatment.
   
   
4. Records in the Security Office.
   
   
5. Financial records of your parents.
   
   
6. Confidential letters and statements of recommendation placed in your records prior to January 1, 1975.
   
   
7. Confidential letters and statements of recommendations for admission, employment or honorary recognition placed in your records after January 1, 1975, for which you have waived the right to inspect and review. Under no condition may you be required to waive your rights under this act in order to receive university services or benefits.
   

Determining Undergraduate Program Requirements for Graduation

1. The academic advisement of all students (which includes new freshmen, new transfers and continuing students) will be performed by faculty members.


2. Students will be assigned to a faculty adviser according to the student's declared major. An information folder for each student will be sent by the Advisement Assistance Center to the program director of the student's declared major.


3. The program director will forward the student's folder to the appropriate faculty adviser.


4. The students will be notified as to their advisers. The advisers assigned will fulfill the academic advisement function.


5. If students wish to change their major, a change application form must be submitted to the Advisement Assistance Center, lower level Bowman Hall. Changing one's major requires the student applicant to meet specified acceptance criteria set by the degree program to which one is applying. Application forms, due dates and change criteria are available in the Advisement Assistance Center. A similar form is used to change/declare one's minor and/or concentration. When a student's application to change is approved, the name of the new adviser is written on the form. Copies of the form are sent to the advisers of the old and new programs to facilitate the transferring of the advisee folder. If the application to change is not approved, students have the option of remaining in their current program or changing to undeclared.


6. The following statements should be noted regarding academic advisement:
   
   
   • The major indicated on a student's application for admission will serve as the student's original declaration of major.
   
   
   • The Board of Regents of the UW System allows students to graduate under the provisions of program requirements listed in the university bulletin in effect at the time they begin their program of study at a post-secondary institution. UW-Stout, through its advisement system, provides annually updated program plan sheets for each major. Current program plan sheets reflect the competencies most desired in graduates. While students may choose to follow the program requirements listed in the bulletin, students are encouraged to follow the program requirements as stated on the program plan sheets at the time of their initial conference with their faculty adviser. Students who begin a program of study with the intention of graduating from UW-Stout must meet with a faculty adviser within three years of their initial enrollment at a post-secondary institution, to determine the program requirements under which they will graduate.
   
   
   • Students changing their major, after their initial enrollment at this university, will be required to complete the program requirements as listed on the program plan sheet in effect at the time of change of major is completed.
   
   
   • A student may choose to follow the most current program requirements by following procedures determined by the appropriate program director.
   
   
   • Program requirements may be revised each year and may become effective as early as the summer session.
   • When a student and a faculty adviser have agreed upon the requirements for graduation, the faculty adviser will make arrangements to distribute copies of the agreement to the student, the program director, the faculty adviser and the director of Student Records. Freshman students will have seven years, sophomores six years, juniors five years, and seniors four years, from the date of the program agreement, to complete the requirements. Classification is determined by credits on record at the time the program plan sheet is filed.
   
   
   • Changes to a student's program plan sheet can be made only by the program director. These changes must be filed with the student, the faculty adviser, the program director and the director of Student Records. Exceptions to the General Education Requirements should be referred to the Associate Vice Chancellor's Office.
   
   
   • Students who leave the university for a period of more than two years must follow the program plan sheet in effect when they re-enroll, unless other provisions are made, in writing, with the appropriate program director.
   
   
   • Senior evaluations are completed by the office of the director of Student Records to determine if the student has met graduation requirements.
     
     
     

Transcripts

Instances in which transcripts are commonly requested:

• A student transferring to another college will typically need to send an official transcript to the new institution as proof of enrollment and as an indicator of academic ability.
  
  
• Students often request official transcripts to be given to employers alongside a resume and other job application paperwork.
  
  
• Unofficial transcripts do not fulfill the requirements of most schools and employers, and are often requested for personal student records.

Degree Verification

National Student Clearing House

13454 Sunrise Valley Drive, Suite 300

Herndon, VA 20171-3019

Phone: (703) 742-4200

Fax: (703) 742-4239

Internet: www.degreeverify.com

E-mail: degreeverify@studentclearinghouse.org

Enrollment Verification

Self-Service is a Free on-line service where you can print enrollment verification certifications, view your enrollment history & enrollment verifications provided at your request, check loan deferments sent to your lenders and link to real-time information on your student loans, 24/7. You can access Student Self-Service by logging onto the National Student Clearinghouse through Access Stout using your student logon and password.


For more information: [Student Record Information]

Undergraduate Degree requests are no longer handled by the Registration and Records office. These requests are now handled through the Peoplesoft Access Stout system.

For instructions on how to apply, click here

Good Academic Standing: